Innovations in the world of technology have made printing, scanning, and faxing easier. Nowadays, a copier is a multi-function device (MFD) than does more than just making copies. However, getting a new copier can prove to be expensive especially when you are starting out in the world of business. The good news is small business can lease a copier and avoid the stress of spending more money than they had planned
But just as is the case with any other office equipment you may want to lease, you need to exercise caution before making the necessary payments. Below are two important things you ought to factor in the next time you want to lease a copier.
First things first, you need to be aware of the printing volume including the type of material you run through the machine. Keep in mind copiers are designed for specific usage levels. There is no essence of leasing a copier only to run through 5,000 pages yet its specified for 50,000 pages per month. Most people that do this end up affecting the performance and life of the machine adversely. Be sure to factor in your printing volume before jumping to conclusions.
Even though it might sound obvious, some people tend to skimp on this when leasing a copier. What they fail to realize is that they are only complicating things even further. Most business owners would rather lease on a longer term to lower their monthly payment. Of course, there is nothing wrong with doing this but you must prioritize proper storage of the copier. At no time should you sign on the dotted line if you are not in agreement with everything included in the lease terms.
The Bottom Line
Leasing a copier is a step in the right direction if you are to save your business some money and get things done within the shortest time possible. However, the lease copier company you choose to rely on has an important role to play. Settle for the wrong company and you will live to regret the decision for the rest of your life.
Hopefully, these tips can serve as a good starting point the next time you want to lease a copier. Feel free to ask for help where necessary and avoid making costly mistakes that may interfere with the productivity levels of your company.